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Royal Offices, 1st Floor, Suite No.17 Mogotio Road, Off Chiromo Lane, Westlands Nairobi, Kenya.
A common problem faced by our clients here in Kenya is how to legalize or attest or apostille documents for use in another country e.g. in the US, UAE, Malaysia, Belgium, Spain, Italy. See a list of Embassies, High Commissions, and Consulates in Kenya that we can legalize documents.
Kenya is not a signatory to the Hague Convention and therefore does not issue apostille rather legalization of documents is required.
What is legalization? This is verification that an original document is legitimate and authentic for use in another country.
Below the procedure of legalization of a document in Kenya;
Note/ Please arrange to have your documents legalized as early as possible as time may vary from embassy to embassy.
Birth Certificates-Â It is now required that birth certificates obtain certification from the Ministry of Interior, Civil Department before they are taken to the Ministry of Foreign Affairs in Kenya.
Educational Certificates need to be verified by the relevant University before they can be taken to the Ministry of Foreign Affairs in Kenya.
Attestation of Marriage Certificates requires authentication by the Registrar of Marriages in Kenya.
If you would like to legalize a document in Kenya, please fill in this legalization request form DOCX or legalization request form PDF
Fees
Our professional fee inclusive of certification/ notarization of the documents is US $ 250 per document excluding embassy fees.
Update
If you are traveling to Dubai, you will be required to obtain a Clearance Certificate from the CID and have it legalized at the UAE Embassy. Please contact us for assistance.
Links
Apostille and the Authentication/Legalization of Documents
TYPE OF DOCUMENT |
PARTICULARS |
REQUIREMENTS |
RELEVANT CERTIFICATION OFFICES |
DURATION |
STANDARD RATES |
||
---|---|---|---|---|---|---|---|
EDUCATION CERTIFICATES |
Degree certificates |
i.             Original certificate and copy |
Relevant University/School |
1 day  2 days  2-4 days  1 day |
   KES 100.00 |
||
BIRTH CERTIFICATE |
Certificate of birth |
The original certificate of birth and copy |
Registrar of Births Relevant Embassy |
3 days
|
|
||
MARRIAGE CERTIFICATE |
Certificate of marriage |
Certificate of marriage |
Registrar of Marriages |
2 days, 4 days |
|||
POLICE CLEARANCE FORM |
Downloaded police clearance certificate from E-citizen |
|
Ministry of Foreign Affairs |
4 days |
|||
COMPANY INCORPORATION DOCUMENTS |
Company registration certificate |
Original incorporation documents |
Registrar of Companies (if incorporated in Kenya) |
NO | TYPE OF DOCUMENT | PARTICULARS | REQUIREMENTS | RELEVANT CERTIFICATION OFFICES | DURATION | STANDARD RATES |
---|---|---|---|---|---|---|
1 | EDUCATION CERTIFICATES | Degree certificates | i.             Original certificate and copy | Relevant University/School | 1 day | 100/- |
ii.            Relevant Transcripts (stamped) | ||||||
KCSE certificates | iii.           Copy of biometric passport page | Ministry of Education (requires transcripts and travel information) | ||||
iv.          Travel Stamps/ visa (outgoing and incoming dates if applicant is out of the country) | Ministry of Foreign Affairs | 2 days | ||||
Diploma Certificates | Authorization letter to us to act for applicant | (Only on Mon, Wed, Fri) | ||||
Relevant country Embassy | ||||||
2-4 days | ||||||
1 day | ||||||
2 | BIRTH CERTIFICATE | Certificate of birth | The original certificate of birth and copy | Registrar of Births | 3 days | |
Ministry of Foreign Affairs | ||||||
(Only on Mon, Wed, Fri) | 4 days | |||||
Relevant Embassy | ||||||
1 day | ||||||
3 | MARRIAGE CERTIFICATE | Certificate of marriage | Certificate of marriage | Registrar of Marriages | 2 days | |
Proof of marriage (evidence) | Ministry of Foreign Affairs | |||||
E-citizen Application for modern marriage certificate (blue in colour) | (Only on Mon, Wed, Fri) | 4 days | ||||
Relevant Embassy | ||||||
1 day | ||||||
4 | POLICE CLEARANCE FORM | Downloaded police clearance certificate from E-citizen | Ministry of Foreign Affairs | 4 days | ||
(Only on Mon, Wed, Fri) | ||||||
Relevant Embassy | ||||||
5 | COMPANY INCORPORATION DOCUMENTS | Company registration certificate | Original incorporation documents (notarized) | Registrar of Companies (if incorporated in Kenya) | ||
Articles of Association/ Incorporation | Translation to English Language where necessary | Ministry of Foreign Affairs | ||||
Relevant Embassy or embassies |
Good corporate governance should provide proper incentives for the board and management to pursue objectives that are in the interests of the company and its shareholders and should facilitate effective monitoring. The Corporate Governance principles’ purpose is to facilitate effective, entrepreneurial, and prudent management that can deliver the long-term success of the company.
To achieve this, our firm offers the following services;
Secretarial audits
This would involve an audit on compliance in an organization. It is an important element of corporate governance that helps to detect non-compliance and take corrective measures such as filing the necessary returns, organization of books, and maintenance of accounts, records, etc…
Corporate Governance audits
The Board should ensure that a governance audit of the organization is undertaken on an
annual basis. The purpose of the governance audit is to ensure that the organization
conforms to the highest standards of good governance. The governance audit should cover
the following parameters among others:
(a) Leadership and strategic management;
(b) Transparency and disclosure;
(c) Compliance with Laws and Regulations;
(d) Communication with stakeholders;
(e) Board independence and governance
Board Evaluation
In terms of the design and coverage of the evaluation, there are at least nine areas that are required to be addressed. These touch on Shareholders and other Stakeholder-interests, the Company itself, legal and ethical issues, the Chief Executive Officer, Board meetings and individual member contributions, the general direction of the Company as well as any other business considered pertinent to the Board’s ability to discharge its mandate.
Corporate Governance Training
Board members highly benefit from board training and ensure that everyone is on the same page. It leads to efficient meetings and decisions. In a Board Training, we cover statutory responsibilities of directors, the role of directors, board charters, board meetings among other things.
Compliance with corporate governance codes and principles
The Board shall exercise leadership, enterprise, integrity, and sagacious judgment in directing the Company and will always act in the best interest of the Company so as to achieve continuing prosperity. The Board is responsible for considering the legitimate interests and expectations of its Stakeholders in its deliberations, decisions, and actions.
The Board is responsible for ensuring that Senior Management and the subsidiaries actively cultivate a culture of ethical conduct and ensuring that integrity permeates all aspects of the Company’s operations. The Board shall align its conduct and the conduct of Senior Management with the values that drive the Company’s business and ensure that these values are adhered to in all aspects of its business.
The Board shall ensure that the Company’s ethical standards as stated in this Code are integrated into all the Company’s strategies, policies, and operations.
Developing corporate governance reports
This would involve the preparation of reports on the corporate governance compliance measures that a company has in place within the period of the report. The report would include corporate governance steps taken, steps to be implemented, and recommendations
Development of a comprehensive compliance program
A compliance program needs to be set up in the form of policies that an organization can have in place to ensure compliance with laws, rules, and regulations. This program would involve the necessary procedures such as weekly reports, due diligence, monthly reviews, status reports among others.
Capita Registrars offers corporate due diligence services in Kenya in respect of corporate filings.
We can help you obtain information on the following;
Corporate due diligence is conducted by our experienced team and a report given to our clients in a quality and timely manner.