About the Service
A common problem faced by our clients here in Kenya is how to legalize or attest or apostille documents for use in another country e.g. in the US, UAE, Malaysia, Belgium, Spain, Italy. See a list of Embassies, High Commissions, and Consulates in Kenya that we can legalize documents.
Kenya is not a signatory to the Hague Convention and therefore does not issue apostille rather legalization of documents is required.
What is legalization? This is verification that an original document is legitimate and authentic for use in another country.
Below the procedure of legalization of a document in Kenya;
Note/ Please arrange to have your documents legalized as early as possible as time may vary from embassy to embassy.
Birth Certificates- It is now required that birth certificates obtain certification from the Ministry of Interior, Civil Department before they are taken to the Ministry of Foreign Affairs in Kenya.
Educational Certificates need to be verified by the relevant University before they can be taken to the Ministry of Foreign Affairs in Kenya.
Attestation of Marriage Certificates requires authentication by the Registrar of Marriages in Kenya.
If you would like to legalize a document in Kenya, please fill in this legalization request form DOCX or legalization request form PDF
Our professional fee inclusive of certification/ notarization of the documents is US $ 250 per document excluding embassy fees.
If you are traveling to Dubai, you will be required to obtain a Clearance Certificate from the CID and have it legalized at the UAE Embassy. Please contact us for assistance.
LinksApostille and the Authentication/Legalization of Documents
TYPE OF DOCUMENT
RELEVANT CERTIFICATION OFFICES
i. Original certificate and copyii. Relevant Transcripts (stamped)iii. Copy of biometric passport pageiv. Travel Stamps/ visa (outgoing and incoming dates if applicant is out of the country)Authorization letter to us to act for applicant
Relevant University/School Ministry of Education (requires transcripts and travel information)Ministry of Foreign Affairs(Only on Mon, Wed, Fri) Relevant country Embassy
Certificate of birth
The original certificate of birth and copy
Registrar of Births Ministry of Foreign Affairs(Only on Mon, Wed, Fri)
4 days 1 day
Certificate of marriageProof of marriage (evidence)
Certificate of marriage E-citizen Application for modern marriage certificate (blue in colour)
Registrar of Marriages Ministry of Foreign Affairs(Only on Mon, Wed, Fri) Relevant Embassy
4 days 1 day
POLICE CLEARANCE FORM
Downloaded police clearance certificate from E-citizen
Ministry of Foreign Affairs(Only on Mon, Wed, Fri)Relevant Embassy
COMPANY INCORPORATION DOCUMENTS
Company registration certificateArticles of Association/ Incorporation
Original incorporation documents(notarized)Translation to English Language where necessary
Registrar of Companies (if incorporated in Kenya)Ministry of Foreign Affairs
Royal Offices, 1st Floor, Suite No.17 Mogotio Road, Off Chiromo Lane, Westlands Nairobi, Kenya.
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