Notarization of Documents in Kenya
What Is Notarization?
Notarization is the official process where a Notary Public verifies the identity of the signatory and confirms that the document was signed willingly and knowingly. In Kenya, Notaries Public are senior advocates appointed under the Notaries Public Act (Cap 16, Laws of Kenya). They serve both as witnesses and certifying officers.
A notarized document carries an official notarial stamp or seal and the signature of the Notary Public. It becomes a trusted record, especially for use outside the country where additional verification of authenticity is required.
Common Documents That Require Notarization in Kenya
The following documents often require notarization:
- Affidavits and statutory declarations
- Power of Attorney
- Certified true copies of academic and legal documents
- Business contracts and agreements
- Consent letters for minors traveling abroad
- Declarations of marital status or single status
- Application documents for visas, universities, or embassies
- Foreign company documents and international tenders
The Notarization Process in Kenya
The process is generally straightforward and can be completed within the same day:
- Prepare your documents: Bring the original and, where applicable, a copy.
- Book an appointment: Many Notaries in Kenya operate by appointment, especially for large document batches or urgent services.
- Attend the appointment with valid ID: Your national ID or passport will be required to confirm your identity.
- Signing before the Notary: For certain documents, the Notary must witness you signing.
- Verification and certification: The Notary Public will review the document, apply their stamp or seal, sign it, and enter it into their notarial register.
Notarization vs. Commissioning vs. Legalization
- Notarization confirms the document’s authenticity and identity of the signatory.
- Commissioning applies mainly to affidavits and statutory declarations and can be done by a Commissioner for Oaths.
- Legalization is required if the document is to be used abroad. It involves further authentication by the Ministry of Foreign Affairs or the relevant embassy.
You should notarize documents when:
- They will be used outside Kenya.
- A foreign entity (embassy, university, court, company) demands proof of authenticity.
- You’re dealing with official declarations like consent, ownership, or power of attorney.
- You need to prove that copies are true reflections of originals.