Capita Registrars Kenya LTD | Certified Public Secretaries

Professional Corporate Services Provider in Kenya

We also offer registered office, due diligence and compliance services both to local and international clients.

Which Service do you need help with today?

Reviews from our Customers

Want to leave us a review? It’s easy! Write your review on our Google Reviews Page.

A common problem faced by our clients here in Kenya is how to legalize or attest or apostille documents for use in another country e.g. in the US, UAE, Malaysia, Belgium, Spain, Italy. See a list of Embassies, High Commissions, and Consulates in Kenya that we can legalize documents.

Kenya is not a signatory to the Hague Convention and therefore does not issue apostille rather legalization of documents is required.

What is legalization? This is verification that an original document is legitimate and authentic for use in another country.

Below the procedure of legalization of a document in Kenya;

Present the document (s) that need to be legalized and your identification card or passport to the Notary Public.
The notary public place a seal on the documents and sign. Request to see that the Notary Public is admitted in Kenya and has a valid certificate.
The notary public will be required to obtain a letter from the High Court of Kenya stating that he/she is recognized in Kenya as a notary public and for verification of the signature. The High Court officer will issue a letter.
The notarized documents will be taken to the Ministry of Foreign Affairs (This can be done at Huduma Centre, City Centre branch) for verification. The foreign affairs officer will issue a letter. This should take at least 4 working days
The notarized documents will then be taken to the Embassy e.g. if the document is required to be used in the US, they will be taken to the US Embassy. This can take a maximum of 3-5 days depending on the Embassy procedures. Please NOTE that this varies from Embassy to Embassy. Please check with the relevant Embassy beforehand for the number of days required.

Note/ Please arrange to have your documents legalized as early as possible as time may vary from embassy to embassy.

Birth Certificates- It is now required that birth certificates obtain certification from the Ministry of Interior, Civil Department before they are taken to the Ministry of Foreign Affairs in Kenya.

Educational Certificates need to be verified by the relevant University before they can be taken to the Ministry of Foreign Affairs in Kenya.

Attestation of Marriage Certificates requires authentication by the Registrar of Marriages in Kenya.

If you would like to legalize a document in Kenya, please fill in this legalization request form DOCX or legalization request form PDF

Update

If you are traveling to Dubai, you will be required to obtain a Clearance Certificate from the CID and have it legalized at the UAE Embassy. Please contact us for assistance.

Links
Apostille and the Authentication/Legalization of Documents

www.hcch.net/en/instruments/convent

TYPE OF DOCUMENT	PARTICULARS	REQUIREMENTS	RELEVANT CERTIFICATION OFFICES	DURATION	STANDARD RATES
EDUCATION CERTIFICATES	Degree certificates KCSE certificates Diploma Certificates	i. Original certificate and copy ii. Relevant Transcripts (stamped) iii. Copy of biometric passport page iv. Travel Stamps/ visa (outgoing and incoming dates if applicant is out of the country) Authorization letter to us to act for applicant	Relevant University/School Ministry of Education (requires transcripts and travel information) Ministry of Foreign Affairs (Only on Mon, Wed, Fri) Relevant country Embassy	1 day 2 days 2-4 days 1 day	KES 100.00
BIRTH CERTIFICATE	Certificate of birth	The original certificate of birth and copy	Registrar of Births Ministry of Foreign Affairs (Only on Mon, Wed, Fri) Relevant Embassy	3 days 4 days 1 day
MARRIAGE CERTIFICATE	Certificate of marriage Proof of marriage (evidence)	Certificate of marriage E-citizen Application for modern marriage certificate (blue in colour)	Registrar of Marriages Ministry of Foreign Affairs (Only on Mon, Wed, Fri) Relevant Embassy	2 days, 4 days 1 day
POLICE CLEARANCE FORM	Downloaded police clearance certificate from E-citizen		Ministry of Foreign Affairs (Only on Mon, Wed, Fri) Relevant Embassy	4 days
COMPANY INCORPORATION DOCUMENTS	Company registration certificate Articles of Association/ Incorporation	Original incorporation documents (notarized) Translation to English Language where necessary	Registrar of Companies (if incorporated in Kenya) Ministry of Foreign Affairs

NO	TYPE OF DOCUMENT	PARTICULARS	REQUIREMENTS	RELEVANT CERTIFICATION OFFICES	DURATION	STANDARD RATES
1	EDUCATION CERTIFICATES	Degree certificates	i. Original certificate and copy	Relevant University/School	1 day	100/-
			ii. Relevant Transcripts (stamped)
		KCSE certificates	iii. Copy of biometric passport page	Ministry of Education (requires transcripts and travel information)
			iv. Travel Stamps/ visa (outgoing and incoming dates if applicant is out of the country)	Ministry of Foreign Affairs	2 days
		Diploma Certificates	Authorization letter to us to act for applicant	(Only on Mon, Wed, Fri)

				Relevant country Embassy


					2-4 days




					1 day
2	BIRTH CERTIFICATE	Certificate of birth	The original certificate of birth and copy	Registrar of Births	3 days

				Ministry of Foreign Affairs
				(Only on Mon, Wed, Fri)	4 days

				Relevant Embassy


					1 day
3	MARRIAGE CERTIFICATE	Certificate of marriage	Certificate of marriage	Registrar of Marriages	2 days

		Proof of marriage (evidence)		Ministry of Foreign Affairs
			E-citizen Application for modern marriage certificate (blue in colour)	(Only on Mon, Wed, Fri)	4 days

				Relevant Embassy


					1 day
4	POLICE CLEARANCE FORM	Downloaded police clearance certificate from E-citizen		Ministry of Foreign Affairs	4 days
				(Only on Mon, Wed, Fri)

				Relevant Embassy

5	COMPANY INCORPORATION DOCUMENTS	Company registration certificate	Original incorporation documents (notarized)	Registrar of Companies (if incorporated in Kenya)

		Articles of Association/ Incorporation	Translation to English Language where necessary	Ministry of Foreign Affairs

				Relevant Embassy or embassies

COMPANY

OUR SERVICES

USEFUL LINKS

LATEST ARTICLES

UAE Golden Visa for Kenyans

Legalization of Kenyan Documents for use in the UAE

Legal and Compliance Framework for Public Benefit Organisations in Kenya

Essential Corporate Governance Policies Every Board Should Consider

COMPANY

OUR SERVICES

USEFUL LINKS

LATEST ARTICLES

UAE Golden Visa for Kenyans

Legalization of Kenyan Documents for use in the UAE

Legal and Compliance Framework for Public Benefit Organisations in Kenya

Essential Corporate Governance Policies Every Board Should Consider

Professional Corporate Services Provider in Kenya

We also offer registered office, due diligence and compliance services both to local and international clients.

Which Service do you need help with today?

Company Registration

Company Secretarial

Corporate Services

Routine Compliance

Legalization of Documents

Corporate Governance

Due Diligence Services

Reviews from our Customers

Due Diligence Services in Kenya