About the Service
The NGO Co-ordination Act defines a “Non-governmental Organization” as a private voluntary group of individuals or associations, not operating for profit or commercial purposes, but have organized themselves nationally or internationally:
Registered NGOs obtain legal status in order to enable them to interact at the official level, and among donors and other organizations.Members are able to represent the organization, the NGO can open a bank account in the name of the organization, or sign contracts in the name of the organization.A registered NGO can also qualify for financial assistance from government agencies and local, national, and international donors.
Steps when registering an NGO in Kenya:
BoardFORM 1: Contact details of the proposed NGO and its contact person
A notification of the situation of the registered office or postal address of the NGO, signed by the 3 top officials
– the line ministry in which the proposed NGO will be operating in
– work plan of how the foreign NGO intends to carry out its activities for the first year of operation
– source of funds -administrative chart showing organization structure
2. Processing fees
Timeline – 1 day
3. Submission of Form 1 and 3 – KES 400
Timeline – within 90 days from the date of the payment processing fee
All applications should either be typed or filled in block letters. Applicants are encouraged to use the prototype constitution available on the NGO Board website. Constitutions that do not follow the given format will not be accepted.
A foreign NGO, also known as an international non-governmental organization (INGO) is an NGO incorporated outside Kenya. A foreign NGO looking to set up its branch in Kenya must adhere to the following requirements.
Registration requirements: The foreign NGO will lodge its application with the NGOs Co-ordination Board.
PRELIMINARIESThe foreign NGO members should convene a meeting wherein they agree and resolve to register a branch in Kenya. In the same meeting, they should propose three NGO names. The resolutions of the meeting should be reduced in writing and members sign against their names.
The foreign NGO should also obtain a recommendation letter from the country of origin where the NGO operates from. The recommendation letter should be notarized by a notary public from where it is issued from.
The foreign NGO should also obtain a letter of authorization from their headquarters authorizing to operate another branch in Kenya.
This is a written statement from the board of the foreign NGO, stating the purposes of the NGO, and a general description of the activities it is planning to carry out in Kenya.
This letter should also be notarized by a notary public from where it was issued from.
A foreign branch should also produce a notarized copy of the relevant registration certificate.
The requirements are similar as for a local NGO except with these additional requirements:
Timeline – within 90 days from the date of the payment processing fee.
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